Being part of an HOA community comes with a plethora of benefits, but it also comes with a lot of responsibility. According to data from Doorloop, HOAs make up 60 percent of all association types.
Providing an HOA community owner portal is a smart way to keep things running smoothly for everyone.
Here are five benefits of offering an owner portal for your Panama City Beach HOA community.
1. Better Communication
An owner portal allows you to communicate with every member of the community at the same time. You can post announcements about upcoming meetings and events, changes to bylaws and rules, and more.
Using the portal also keeps the lines of communication open between a resident and their property manager. You can use the portal to communicate with others quickly, making it a convenient way to stay on top of issues and concerns.
2. An Owner Portal Makes Billing Easy
Since HOAs charge monthly fees, allowing payment through an owner portal ensures timely payment. This also makes it easier for residents to pay their dues, reducing the odds of late or missed payments.
You can integrate the portal with your accounting software. This ensures that every payment is processed, applied, and recorded correctly every time.
3. Easy Access to Documents
Implementing an owner portal makes it a breeze for everyone to access documents like receipts, bylaws, and other crucial information. This streamlines everything in a user-friendly way and reduces paper and waste.
Once the portal is up and running, you can also use it to make changes to documents quickly. Adding things like meeting minutes or architectural guidelines is a smart way to keep residents on the same page.
4. Organizing Social Functions
Whether you're planning a neighborhood barbecue or hosting a holiday party, your owner portal helps keep things organized. You can even make announcements about upcoming events through the portal.
If your HOA community has common amenities like a poolhouse or community center, the portal can be used to make reservations. It's also a great way to let everyone know about any changes to shared amenities.
5. It's More Secure
Instead of property owners sending their HOA fees via a check in the mail or dropping it in a box, using the owner portal makes the process more secure. As long as the software is safe and encrypted, residents can have peace of mind knowing their money is getting into the right hands.
You can also utilize the portal to ensure that all communications are safe and private. This protects everyone's vital, sensitive information so that every transaction or communication is completely secure.
Upgrade to a Portal Today
Whether it's recording payments or communicating with residents, there are many benefits to using an owner portal. Consider adding this to your HOA community to ensure that every resident has a positive experience.
The team at PMI Emerald Coast has the knowledge and experience to help you with your HOA community needs, so contact us today to schedule your free consultation or to find out more.
