What makes a homeowners association stand out from typical neighborhood structures?
HOAs have management systems that maintain community and visual standards for the area. Setting and enforcing rules ensures only the highest quality residents move into the neighborhood. You can't do this without experienced and dedicated managers.
Every HOA starts with an association manager. This role is responsible for setting maintenance protocols, HOA boards, and more.
Learn more about HOA management services that can help your neighborhood thrive.
What Is Association Management?
HOA management is also called association management. This full-service option starts with hiring an association manager who oversees the development and implementation of HOA protocols.
HOA services are structured to meet the needs of a homeowners association.
For example, PMI Emerald Coast divides association management into three parts:
- Financial
- Administrative
- Maintenance
Let's talk more about these services in-depth:
HOA Management Services For Finances
Financial management ensures accurate record-keeping so that HOA neighborhoods have plenty of funding for repairs, real estate marketing, landscaping, development, and community building.
You also need professional management services for processing homeowners' fees and board dues. Thus, you can't do this without sound budget management, a service that's also included in the package.
HOA employees must also be paid on time, a service that also falls under the financial management umbrella. Association managers ensure taxes are filed accurately and on time.
Administration Services For HOAs
You can't run an HOA without reliable administrative protocols.
For starters, HOAs receive an influx of member applications. You need a manager (and system) that can screen for the right candidates. Screening includes everything from finances to criminal history.
Next, you need a strong HOA rules enforcement plan in place. Failure to follow guidelines will result in violations. Enforcing these rules ensures behavioral and environmental standards are adhered.
Integrity standards, upgrades, and community building require a dedicated HOA board. Your association manager is responsible for forming these boards with the right candidates from the community. Administrative managers are also responsible for purchasing HOA insurance policies.
Lastly, you need an association manager with excellent communication skills who can communicate with state, city, and local officials when needed. This may include procuring necessary building permits or installing utility systems.
HOA Building Maintenance
Property maintenance is a cornerstone of every in-demand HOA. It is the management's responsibility to ensure maintenance service requests are met quickly. Thus, it's the association manager's job to forge contracts with local vendors like HVAC technicians, plumbers, and lawn care services.
You also need a professional maintenance protocol in your marketing strategy. This is necessary for taking high-quality photos for real estate listings. It also ensures curb appeal is clean and tidy; this includes porch upgrades, driveway pavement, gardening, and cleaning up any trash.
Residents also enjoy the peace of mind of 24-hour maintenance services in case of emergencies.
Start Running a Top-Rated HOA
HOA neighborhoods are built to create community and memories, but you need the right HOA management services to get there. Remember the importance of financial, administrative, and property maintenance services as you decide your path.
PMI Emerald Coast wants to help you achieve an in-demand HOA. Learn more about our association management services or call us to speak to a manager.
